• Senior HR Assistant Data Management
• HR Assistants Leave, Attendance, Identification & Reporting
• HR Assistants (Personal Files & Archiving)

ROLE OVERVIEW

Under the supervision of the Principal Officer Salary Policy & Pension Administration , he/she needs to understand the data, and be able to provide insight and analysis through, written and verbal communication and ensuring real-time employee details is achieved as at required.

ROLE AND RESPONSIBILITIES

• Extract and analyze data from ECOLINK as required and design/generate requested reports for the organization;
• Perform systems audit to ensure no violation of employee data on ECOLINK and keep an accurate log of ECOLINK downtime;
• Design, develop and modify reports to suit organizational needs;
• Support HR systems and technology-related initiatives and generate requested reports and data for the organization;
• Advise the HR Directorate on special and on-going projects on the ECOLINK by providing systems, administrative and research support;
• Guide quality assurance of employee data on ECOLINK;
• Develop records management processes and policies;
• Identify areas to increase efficiency and automation of processes;
• Set up and maintain automated data processes;
• Identify, evaluate and implement external services and tools to support data validation and cleansing
• Produce and track key performance indicators
• Develop and support reporting processes
• Monitor and perform audit data quality checks and liaise with internal and external clients to fully understand data content
• Design and carry out surveys and analyze survey data
• Manipulate, analyze and interpret complex data sets relating to the employer’s business
• prepare reports for internal and external audiences using business analytics reporting tools
• create data dashboards, graphs and visualizations
• Provide sector and competitor benchmarking
• Mine and analyze large datasets, draw valid inferences and present them successfully to management using a reporting tool.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

• Bachelor degree in IT, Statistics or its equivalent is required from a recognized university;
• 5 Years’ experience in HR position in an international organization
• In-depth knowledge of HR Management best practices;
• demonstrate cognitive knowledge of data base creation and management, and use of specialized computer systems and programs for operationalizing a variety of HR business processes and reports.

 

ECOWAS KEY COMPETENCIES

•  ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities;
• ability to respect chain of command in an appropriate manner;
• ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
• ability to utilize the Code of Ethics to manage self, others, information and resources;
• ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance.
• contribute to maintaining organizational unit’s performance goals and standards.
• interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality and quantity;
• ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions;
• ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
• demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
• understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy;
• ability to listen actively, consider people’s concerns and apply   judgement, tact and diplomacy;
•  ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths;
• ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
• knowledge of ECOWAS institutions, sectors, programmes and policies;
• knowledge of ECOWAS internal operational requirements of programs, projects, services and systems required to achieve work assignments and meet performance goals;
• knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
• knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
• ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make   recommendations;
• ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance and performance targets;
• knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals;
• ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• demonstrate operational computer proficiency using appropriate tools;
• ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means, ;
• exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner;
• ability to respect chain of command in an appropriate manner;
• proficiency in information communication technologies(ICT);
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• ability to develop, implement an individual action plan for achieving specific work  goals;
• identify ,organize and monitor tasks throughout to facilitate execution;
• ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others   to set and meet deadlines;
• ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators and risks;

APPLICATIONS SHOULD BE SENT TO: b1DataMgtReportP@ecowas.int