Invitation for Bids for the Recruitment of a Travel Agency for ECOWAS Commission

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Date : 09 Aug 2021 - 29 Sep 2021
Venue : Abuja, Nigeria,
Town : Abuja
Country : Nigeria

OPEN INTERNATIONAL COMPETITIVE BIDDING
Date: August 9th , 2021
ICB No : COM/ICB/01/2021
Invitation for Bids for the Recruitment of a Travel Agency for ECOWAS Commission
1. The ECOWAS Commission , within the framework of the execution of its 2021 budget, intends to carry out the Recruitment of a Travel Agency with proven expertise to process various aspects of official travels, including but not limited to airline ticketing, hotel
reservations, travel advisory, assistance with formalities related to the shipment of human remains, and other travel related services.

2. The main objective is to provide travel management and related services at the lowest cost for Staff Members and/or their dependents (for purposes of official and non-official
travels) and Consultants, Government Officials and Participants attending meetings or on official business for ECOWAS Commission.

3. The ECOWAS Commission now invites Travel Agencies duly registered in the Country of Origin to submit sealed bids for the Recruitment of a Travel Agency for ECOWAS Commission
(one lot) . Travel Agencies within ECOWAS Member States not registered and operating in Nigeria must have a local partner duly registered and licensed to operate in Nigeria . This is necessary because only Nigerian-based Agencies can issue airline tickets such as: British Air Ways, Lufthansa, Emirates, and few others at affordable fares, given that most of the Commissions’ travels originate from Nigeria.

Note:Travel Agencies outside the ECOWAS Region shall be required to come into partnership or joint ventureship with Travel Agencies from ECOWAS Member States, as

well as have a local partner duly registered and licensed to operate in Nigeria, to qualify them to participate in this Tender.

4. Interested eligible Travel Agencies may obtain further information from the address and time indicated below:
Monday to Friday from 9.00 am to 5.00 pm, ECOWAS Commission, Directorate of General Administration, Procurement Division, 1st Floor ECOWAS Commission, 101 Yakubu Gowon Crescent, Asokoro District, PMB 401, Abuja, Nigeria.

Electronic mail Address: sbangoura@ecowas.int with copy to cdeh@ecowas.int; afallah@ecowas.int; orobinsonatabuh@ecowas.int; odada@ecowas.int;
vtulay@ecowas.int

5. The Bidding Document is available for all interested Travel Agencies at the Procurement Division, Directorate of General Administration, ECOWAS Commission located at First
(1st) Floor at the address mentioned above. A complete set of Bidding Documents (English or French) can be obtained by interested Travel Agencies upon Submission of a
written application addressed to the Directorate of General administration and upon payment of a non-refundable fee of Two Hundred US Dollars (US$ 200) or its equivalent in a free convertible currency acceptable to ECOWAS, in cash or by check and in the
order of ECOWAS Commission.

6. For Bidders outside Nigeria, the Bidding Document can be mailed to interested Bidders upon payment (by transfer) of a non-refundable fee of Two hundred US Dollars (US$200) only to the ECOWAS Commission (transfer charges born by the bidder).
(Account Details available on request.

7. Bids shall be valid for 120 Days from the deadline of submission.
8. Bids must be accompanied by an Original Bid Security (bank guarantee or insurance bond) of One hundred thousand US Dollars only ($100, 000) or its equivalent in a free convertible currency acceptable to ECOWAS.

NB: This Bid Security must remain valid for Twenty-eight (28) days after the expiration of the bid validity period which brings the total bid security validity period to 148 Days. If the Banking Institution issuing the Bank Guarantee is located outside the fifteen (15) Member States of ECOWAS, that financial institution must
have a partner Financial Institution located in one of the fifteen Member States to make it enforceable. Bidders are invited to strictly follow this instruction.

9. Bids (1 Original and 3 copies) shall be deposited in the ECOWAS Tender Box located at the Procurement Division, Directorate of General Administration, 1st Floor, ECOWAS Commission, 101 Yakubu Gowon Crescent, Asokoro District, PMB 401, Abuja, Nigeria on or before 29 September 2021 at 11 .00 am (local
Time,GMT+1).

10. Bids should be clearly marked “Recruitment of a Travel Agency for the ECOWAS Commission” and should comprise of a technical proposal, in line with the description of services, and a financial proposal, exclusive of taxes but including all services charges and discounts supported or offered by the Travel Agency.

11. Bids will be opened in the presence of bidders/representatives who may choose to attend (online session), on September 29, 2021 at 12.00 noon local time (GMT + 1). The Link for the online opening session will be communicated to all Bidders.

12. Please note that electronic submissions are not accepted and will not be evaluated.

13. This invitation for Bids is also published on the ECOWAS Website
http://old22.ecowas.int/doing-business-in-ecowas/ecowas-procurement/ and in the
ECOWAS 15 MEMBER STATES
Commissioner, General Administration and Conference