Selection of a Senior Project Management and Administrative Coordination Specialist

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Date : 21 Dec 2021 - 23 Jan 2022
Venue : ECOWAS Commission,
Town : ABUJA
Country : Nigeria

EXPRESSION OF INTEREST (SERVICES OF
INDIVIDUAL CONSULTANT )

CONSULTANCY POSITION: SENIOR PROJECT  MANAGEMENT AND ADMINISTRATIVE COORDINATION
SPECIALIST

Date: 23rd December to 31st January 2022

Institution: ECOWAS COMMISSION
Selection of a Senior Project Management and Administrative Coordination
Specialist
Reference No. ECW/PC/ADM-PROC/12-23/SKB
The Economic Community of West African States (ECOWAS) Commission , in the
framework of the execution of its 2021 Budget, intends to apply a portion of the
budgeted funds for the Selection of a senior project Management and
Administrative Coordination Specialist.
2. The objective of this consultancy is to utilize the services of an experienced project
manager and administrative coordinator who shall generally be responsible to provide
project management services in terms of contributing to the planning, execution and
overall management activities of the projects so as to ensure the success of all
subsequent projects for the construction of headquarters of ECOWAS Community
Institutions. The consultant will also be expected to coordinate the projects by
providing administrative services to broader project management teams, managing
stakeholders including ECOWAS Member States, and ensuring that resulting
deliverables (Headquarters Buildings) exemplify the expectations, values and cultures
of the ECOWAS Community.
3. The consulting services (“the Services”) include the followings as shown below and
the duration of the contract shall be for a maximum period of one (1) year renewable
annually.
4. Duties and responsibilities of the consultants:
• Within delegated authority and with the use of project management
methodologies, manage and/or coordinate the management of all projects
listed above as well as others authorized by the ECOWAS Commission.
• Personally coordinate or handle all non-technical aspects of all of the abovementioned projects.
• Plan, organize and contribute to the execution of all projects related meetings
including but not limited to the Meetings of the Adhoc ECOWAS Ministerial
Committee on the Construction of Headquarters of Community Institutions both
at the Expert and Ministerial Levels.
• Contribute to or lead the planning, mobilization, deployment and management
of resources for the projects.
• Work with Heads of ECOWAS National Offices to galvanize active
engagements and support from ECOWAS Member States.
• Collect and define requirements, objectives and scopes in order to inform
appropriate project planning.
• Ensure that the projects adhere to local and regional building regulations by
seeking and acquiring appropriate approvals from authorities.
• Contribute to or lead on the preparation of comprehensive plans with related
required resources, timeframes, budgets, and risks management mechanisms
for multiple projects.
• Coordinate engagements with and manage expectations of stakeholders
including ECOWAS Member States, ECOWAS Institutions and Agencies,
Donors, Construction Contractors, Vendors, Project team members, ECOWAS
Citizens, etc.
• Build and maintain productive working relationships amongst stakeholders.
• Develop and operationalize issues and risk management plans.
• Develop time management plans and use same to track, monitor, follow-up on
activities and tasks as well as manage and report on related performances.
• Contribute to budgeting, procurement as well as financial management for
projects.
• Ensure proper project document management.
• Liaise with project staff from the other Departments and the General
Administration to coordinate activities and tasks from the side of the ECOWAS
Commission.
• Prepare and provide periodic project briefings and status reports on projects.
• Develop and operationalize communication and information management
strategies as well as action plans for the projects.
• Develop and execute quality management plans.
• Cultivate and manage a positive working relationship amongst all stakeholders.
• Ensure that resulting HQs exemplify relevant West African cultural elements
and values.
• Act as a point of contact for all project management and administration related
matters for the projects.
• Lead or participate in project close-out procedures for all projects, ensuring
proper lessons learned and archived documentations.
• Develop and execute change management plans related to the inauguration
and operationalization of completed projects.
• Perform all other duties related to the above mention projects and similar
projects to come.
The ECOWAS Commission now invites eligible Individual Consultants (“Consultants”)
to indicate their interest in providing the Services. Interested Consultants should
provide information demonstrating that they have the required qualifications and
relevant experience to perform the Services. The shortlisting criteria are as follow:
5. Qualifications and Skills
✓ Advanced university degree (Master’s degree or equivalent degree) in Project
Management, Business Administration, Management, or related field is
required.
✓ Strong experience engaging with ECOWAS Member States.
✓ Experience in project management.
✓ Computer skills related to project management and administration.
✓ Experience working directly with the ECOWAS Commission in its strategic
planning, budgeting and program implementation activities.
✓ Experience working at higher levels within national government of ECOWAS
Member States with involvement in managing national construction projects.
✓ Ability to prepare and interpret project plans with related budgets, flowcharts,
schedules and step-by-step action plans.
✓ Solid organizational skills, including multitasking and time-management.
✓ Experience in strategic planning and visioning for an ECOWAS Member State
and ECOWAS as a Community.
6. Specific Work Experience:
✓ A minimum of fifteen (15) years of experience involving management or
coordinating of national or ECOWAS regional programs or projects.
✓ A minimum of 10 years serving at a director level (minimum) in the government
of an ECOWAS Member State with responsibility covering interaction,
engagement and direct work relationship with ECOWAS experts, ministers, and
Heads of State.
✓ Experience working on national projects involving large number of diverse
national and international stakeholders.
✓ Proven work experience involving project management and administrative
coordination of a large national construction project with responsibility covering
project management and administrative coordination.
7. Language requirement
✓ Candidates must speak and write fluently in one of the 3 official languages of
ECOWAS and prove that s/he has successfully worked in an environment where the
other two official languages of ECOWAS are also spoken. Must have excellent
written, presentation and reporting skill.
NB: The attention of interested Individual consultants is particularly drawn to Article
118 of the ECOWAS Revised Procurement Code (“Infringements by Candidates,
Bidders and Awardees”), providing information on corrupt or fraudulent practices in
competing for or executing a contract. In addition, please refer to the following specific
information on conflict of interest related to this assignment as per “Article 119 of the
ECOWAS Revised Procurement Code.
8. The Consultants will be selected in accordance with the Selection of Individual
Consultant set out in the ECOWAS Revised Procurement Code . The shortlisted
candidates will be interviewed for the position.
9. Interested consultants may obtain further information at the email addresses below
during office hours: Monday to Friday from 9.00 am GMT+1 to 5.00 pm GMT+1.
Email: sbangoura@ecowas.int, with copy to: procurement@ecowas.int ;
cdeh@ecowas.int; vtulay@ecowas.int ; afallah@ecowas.int; ikkamara@ecowas.int
10. Expressions of Interest (1 original and 3 copies) can be delivered in sealed
envelopes and clearly marked “Selection of a Senior Project Management and
Administrative Coordination Specialist”, Do not open except in the presence of
the Evaluation Committee” to the address below latest by Monday January 31st
,
2022 at 11.00 am (GMT+1), Nigerian Time.
The ECOWAS Tender Box is located at the Directorate of General Administration,
Procurement Division, 1st Floor ECOWAS Commission, 101 Yakubu Gowon
Crescent, Asokoro District, P. M. B. 401 Abuja Nigeria.
Please note that electronic submissions are also accepted and will be
evaluated and shall be forwarded to sbangoura@ecowas.int, with copy to:
procurement@ecowas.int ; cdeh@ecowas.int; vtulay@ecowas.int ;
afallah@ecowas.int; ikkamara@ecowas.int

This EOI is also published on the ECOWAS website
http://old22.ecowas.int/doing-business-in-ecowas/ecowasprocurement

Commissioner General Administration& Conference