Recruitment of a Senior Project Assistant

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Date : 19 May 2022 - 25 May 2022
Venue : Abuja, Nigeria,
Town : Abuja
Country : Nigeria

ECOWAS REGIONAL ELECTRICITY ACCESS PROJECT / REGIONAL ELECTRICITY ACCESS AND BATTERY ENERGY STORAGE TECHNOLOGY

(ECOWAS-REAP / BEST) – P164044 / P167569)

REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)

Recruitment of a Senior Project Assistant

NG-ECOWAS-DEM-272882-CS-INDV

Date : May 19 – 25, 2022
Venue : ECOWAS Commission, Directorate of Energy & Mines
Town : ABUJA
Country : Nigeria

Project reference No.: P164044 & P167569

 

1. The ECOWAS Commission and the World Bank have initiated the ECOWAS Regional Electricity Access Project (ECOWAS-REAP) and the regional Electricity Access and Battery Energy Storage Technology (BEST), which aim to increase people’s access to reliable energy services, one of the major challenges in the ECOWAS region.
2. The Phase 1 finances the expansion of medium- and low-voltage networks from the high-voltage substations of the Gambia River Basin Development Organization (OMVG) and Senegal River Basin Development Organization (OMVS) to transform their power sectors and enable them to achieve their common objective of delivering more power to more consumers.
3. The Phase 2, called BEST (Battery Energy Storage Technology) Project finances the expansion of the MT and LV networks in Niger, Senegal and Mauritania and will equally improve the stability of the electricity grid by installing energy storage batteries (BESS) in HV substations in Côte d’Ivoire, Mali and Niger.
4. For the implementation of the project, a Regional Coordination Unit (RCU) has been set up within the ECOWAS Directorate of Energy and Mines (DEM) to ensure the overall coordination. In line with the Above, ECOWAS Commission plans to recruit an individual Consultant as Senior Project Assistant for the Regional Coordination Unit (RCU) of the project.
5. The Consultant’s Services (“the Services”) include the following as set out below and the duration of the Contract will be one (1) year renewable up to a maximum of three (3) years at the same time as the Project Cycle after a satisfactory performance evaluation. During the services, the assistant should be available full-time at the ECOWAS office in Abuja.
6. The overall responsibility of the Senior Project Assistant will be to provide management, administrative and secretarial assistance for the ECOWAS-REAP project. The Senior Project Assistant will carry out all administrative and secretarial tasks assigned to him/her. In particular, he/she will perform the following tasks:

• Liaise between the RCU and the other internal and external partners involved in the implementation of the project;
  • Organize the agenda of the Coordinator of the RCU with a view to optimizing his time and the efficiency of his actions;
  • Ensure standard secretarial work (reception and information for visitors, administrative writing, management of incoming / outgoing mail, physical and digital archiving of mail and project documents, management of equipment, office furniture and fuel allocations, mailing services, etc.) and all other project tasks that the hierarchy will entrust to it;
• Ensure the translation of documents;
• Support the preparation and organization of the missions of the RCU (transmission of documents to the PIUs for information; monitoring of the processing of the mission files by the services of the ECOWAS Commission; hotel reservations and other facilitation);
  • Support the preparation and organization of meetings, workshops and other events of the RCU (preparation and transmission of letters of invitation to participants, monitoring of the processing of files for meetings / workshops / seminars by the services of the ECOWAS Commission, reception and support to the delegates of the beneficiary countries of the project and to the other participants in accommodation, travel and the collection of their care costs; preparation and installation of logistics, interpretation if necessary for certain participants, support for Minutes drafting during workshops and meetings etc.);
• Ensure the communication interface with the PIUs and other partners of the ECOWAS-REAP project, on the instructions of the RCU Coordinator and Consultants (transmission of telephone messages, emails, reports and other documents; etc.);
• Manage social media networks for the ECOWAS-REAP project (Facebook, twitter, etc.);
• Perform any other tasks requested by the RCU Coordinator or the Director of Energy and Mines.

7. The ECOWAS Commission now invites eligible Consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services regarding the following criteria at the next paragraph (§6).
8. The Consultant will have to prove a professional experience including but not limited the following qualification requirements:

• Qualification and skills
• Must hold a Degree University in Public Administration, Management, Executive Assistantship, Office Secretariat or equivalent with a minimum level of 3 years Polytechnics or University studies (HND or BTS or equivalent);
• Good command of information and communication technologies and IT tools (Word, Excel, PowerPoint, Internet, etc.);
• Excellent drafting, presentation and reporting skills, filing and management of archives;
• High organizational skills and ability to manage priorities with discretion and diplomacy;
• Capacity to work in a team and in a multicultural environment and under stress.
• Experience
• Have at least five (5) years of experience in a similar position or in a project management within a government, a private company, a regional or international organization;
  • Have at least on (1) previous experience in a development projects/programs financed by the World Bank or other International Donors;
  • A particular experience in the energy sector will be an advantage
• Language requirement
  • 1) Candidate must speak and write fluently French and English.
  • 2) Knowledge of Portuguese will be an Asset.

9. A Candidate will be selected in accordance with the Selection of Individual Consultant set out in the World Bank Procurement Regulations for IPF Borrowers (July 2016, revised in November 2017 and August 2018).
10. Further information can be obtained at the address below during office hours Monday to Friday from 9.00 a.m to 5.00 p.m (GMT + 1) Local Time,
11. ECOWAS Commission, Directorate of General Administration, Head of Procurement,
    Procurement Division, Plot 101, Yakubu Gowon Crescent, Asokoro District, Abuja, NIGERIA.

E-mail: ecowas-reap@ecowas.int ;

with copy to ddegny@ecowas.int ; akoumoin@ecowas.int ; lkouassi@ecowas.int ; bdabire@ecowas.int

Expressions of interest must be delivered latest by May 25, 2022 at 5.00 p.m, Abuja Times (GMT + 1) at the above e-mail contacts.